Updated June 27th, 2012
CFIB is a membership organization. This Privacy Statement explains our privacy practices for our members, prospective members and web site visitors who have transactions with us through telephone, Internet, faxes and other means of communications. In this Privacy Statement the terms “we” and “our” refer to the Canadian Federation of Independent Business, including all our Regional Offices in different geographic locations.
1. CFIB’s Commitment to Privacy
At CFIB, we are committed to protecting and respecting the privacy of our members and our web site visitors. For that reason we have taken, and will continue to take, measures that protect the privacy of personal information held by us.
This Privacy Statement provides you with details regarding: (1) why we collect personal information; (2) what we do with that information; (3) the steps that we take to ensure that access to that information is secure; (4) how you can access personal information pertaining to you; and (5) who you should contact if you have questions and concerns about our policies or practices.
Since we regularly review our policies and practices, your comments are always welcome. We reserve the right to change this Privacy Statement at any time. We will alert you that changes have been made by indicating at the top of the Privacy Statement the date that it was last updated. We encourage you to review our Privacy Statement to make sure that you understand how information that you provide will be used.
2. What is personal information?
Personal information means information that would identify a specific individual or information that can be directly associated with an individual. Personal information does not include aggregate information from which individual identities have been removed.
3. When we collect personal information
We do not automatically gather any personal information from you, except when it is provided to us voluntarily by the site visitor with their consent. Site visitors can visit the public sections of our website without revealing any personal information. CFIB does reserve the right, however, to collect and perform statistical analysis of the Internet traffic of the CFIB website for its internal use. However, information collected does not allow CFIB to identify any individual or any personal information of the visitor.
4. How we use personal information
As part of our business operations, we hold and use certain personal information pertaining to our members in order to process your requests, provide you with membership services and to understand your needs so that we can serve you better. Generally, we need to use your personal information for the following purposes:
- To confirm your membership status in order for you to receive certain promotions on our Privilege Programs that only members can enjoy;
- If you ask us to, forwarding your inquiries to a third party when resolving a membership assistance case;
- To process payment for your membership request;
- To meet regulatory or contractual requirements relating to the services and products provided to you.
5. When we share personal information
As outlined above, from time to time we engage unaffiliated third parties to perform certain services or provide promotional services to our members. In these circumstances, the personal information that the third party receives is limited to only the information held by us that they need in order to render their services to us.
We will disclose personal information if a law, regulation, search warrant, subpoena or court order legally authorizes us or requires us to do so.
Except as set out above, we do not sell, rent, share or disclose the personal information we hold or make our membership list available to others without your consent.
6. How long do we hold personal information?
Personal information is retained only for so long as is necessary for the purpose set out above. When no longer required, we will destroy, erase or de-personalize the information. Legal requirements may necessitate our retaining some or all of the personal information we hold for a period of time that is longer than we might otherwise hold it.
To make the site visitor's experience on our website easier, CFIB uses per-session "cookies" (session identifiers) to track the state of the visitor session. This "cookie" is destroyed when the session with our website is over.
To ensure that the personal information you provided is accurate, complete and up to date, we urge you to provide us with updates regarding such information and to inform us of any errors affecting the personal information that we hold.
8. Security Measures
We will continue to keep in place security measures in an effort to protect the personal information held by us from unauthorized use, access, disclosure, distribution, loss or alteration. Access to personal information will be restricted to our authorized personnel who require the information in order to perform their duties properly. In addition, access will be limited to only that information that is strictly necessary for the performance of those duties.
9. Accessing personal information
Our members are entitled to access the personal information held by us concerning them. You can access your personal information by making a written request to us. We will generally respond to your request for information within thirty days, unless, for reasons beyond our control, a longer response time is necessary, in which case, you will be advised accordingly.
10. Complaint process
If you are not completely satisfied with or wish to submit comments concerning this Privacy Statement or its application by us, we invite you to convey your concerns or suggestions to: Canadian Federation of Independent Business, 401-4141 Yonge Street, Toronto, Ontario Canada M2P 2A6 Attention: Privacy Officer. We will reply as quickly as possible and inform you of the steps, if any, that have been or will be taken in order to address the concern or implement the suggestion.
11. CFIB emails
If you are not an intended recipient of this e-mail you are hereby notified that any retention, dissemination, distribution or copying of this email or any information contained herein is strictly prohibited. Please notify us if you have received this in error. Thank you for your co-operation and assistance.
If you have any questions please contact us.