As an employer, you play an important role in preventing workplace injuries and promoting a safe and healthy workplace. In fact, under the Manitoba Workplace Safety and Health Act and Regulation you have a legal obligation to properly inform, instruct and supervise your employees and to do everything you reasonably can to protect them.
I have up to 4 employees:
- You must comply with the items described above. In addition, while the province does not require workplaces with less than 5 people to have general written policies and procedures, it is good business practice to implement them.
- If your company expands above the threshold of 5 people, you will be required to have these formal written policies and procedures, and to identify a WS&H Worker Representative.
I have between 5 to 19 employees:
- No matter the nature of the work, when 5 to 19 people are present a Worker Representative must be selected by your employees.
- They will need to attend training hosted by the province and handles many of the same tasks as a WS&H Committee for larger workplaces. Learn more at How to get your safety committee or representative in place.
- Your company’s written policies and procedures are to be developed with the help of your Worker Representative. The WS&H System will include:
- Safety & health policy.
- Working alone policy.
- Violence prevention policy.
- Harassment prevention policy.
- Safety & health checklist.
Additional details are available in the Safety & Health Guide for Small Businesses that CFIB helped to create for smaller workplaces.
I have 20 or more employees:
- No matter the nature of the work, where 20 or more people are present a WS&H Committee must be in place.
- The committee has 4 to 12 members, with at least half from non-management, and they attend training hosted by the province.
- The committee meets at least 4 times a year and sends meeting minutes to the province. Learn more at How to get your safety committee or representative in place.
- Your company’s written policies and procedures are to be developed with the help of your WS&H Committee. The WS&H Program will include:
- Company’s safety and health policy statement.
- Identify and control hazards.
- Dealing with Emergencies.
- Scheduling of Inspections.
- Control Chemical and Biological Hazards.
- Safeguard Contracted Employers or Self-Employed People at Your Workplace.
- Training Plan.
- Investigating Incidents and Refusals to Work.
- Worker Involvement.
- Evaluating Your Program.
Additional details are available in the Safe Work Manitoba’s Developing a Workplace Safety and Health Program Guide.
Orientation of new employees:
All new hires and returning employees must receive a safety and health orientation. The orientation specific to your workplace includes:
- Expectations for safety and health.
- Roles of management and staff.
- Safety and health hazards that may exist
You must keep detailed records of who receives the orientation and when it is done. Learn more at Provide your new and returning workers with safety orientations.
Harassment & Violence prevention:
- All workplaces must have written measures to prevent and address incidents of harassment and violence.
- Use CFIB’s templates to save time preparing your policies and procedures. Give a copy to every employee, post the policies in a prominent location and include them in your employee training.
- Access CFIB’s resources at Preventing harassment at your company and Preventing violence in your workplace.
First-aid Supplies & Training:
- First-aid includes people who have completed First-aid training, First-aid kits and facilities. These requirements vary depending on the level of risk for injury plus the number of people in the workplace.
- Manitoba recently harmonized these requirements with other provinces. November 23, 2019 was the deadline for employers to have First-aid kits according to the new standards. You can learn more about Manitoba harmonization on first aid rules.
- WHMIS is a legal requirement to protect employees who work with hazardous materials. Not sure if this is relevant to your workplace? If any products on the Canadian Centre for Occupational Health and Safety (CCOHS) classes of hazardous materials list are present, your staff must have WHMIS.
- CFIB members can access a free online WHMIS course from VuBIZ.
CFIB is here to help you!
In addition to the Health and Safety Requirements, there are several other compliance measures your business should be considering. You can always contact Business Resources for further information, for an example of a Health and Safety Policy, Emergency Communication Procedure, or for more details on any Occupational Health and Safety issues at 1.888.234.2232 or email us at [email protected].