Workplace mandatory posting and training requirements

Is your business in compliance?

Are you aware that your business is legally required to take these steps in the workplace?

Compliance Initiative dates for 2022 and 2023 have been released. Please visit the following website for more information and specific dates:

Employment Standards Act Poster

Which poster do I need to provide my employees?

As an employer, you are required to provide each employee with a paper or electronic copy of the poster. The poster can be printed in colour or black and white.

Click on the links below. In PDF format:

 How soon do I need to provide a copy of the poster to my employees?

Please note that the Ministry of Labour updated the poster as of September 8, 2020. In the case of new hires, employers will have 30 days from the employee's start date to provide them with the poster and it must be provided in languages other than English if an employee requests a translated version.

How do I keep track of which employees I have provided these posters to?

While the government does not have a specific process or requirement, it would be prudent to keep a log or record of date and initials of employees that received it, as well if they received a paper or electronic copy.

What other languages is the poster available?

Click on the links below. In PDF format:

If an employee requests the poster in one of the languages listed above, the employer is required to provide a copy of the Employment Standards poster in that language. Please note that posters in other languages must be posted beside the English version. Call Service Ontario at 1 800 668-9938. Please note that shipping for the poster, regardless of the number of copies requested, is $6.00.

What if I fail to provide this poster to my employees?

The poster may be one of the various items that a Ministry of Labour inspector would look for during an inspection. Businesses could face fine of $295.00 for non-compliance

Is there anything else I should know about the Employment Standards Act?

The Ministry of Labour’s Employment Standards Act, sets out the minimum entitlements of your employees. The act covers a variety of compliance requirements from break time, overtime, public holiday, vacation pay and many more areas. Please contact your Business Resources team to obtain further details.

Occupational Health and Safety Poster and Compliance