It's easy to meet Manitoba WCB's February 28 deadline with Online Payroll Reporting

Looking to save time? Don’t want to miss the February 28 deadline to report your payroll data to WCB? You can achieve both with WCB’s online Payroll Reporting System

Here are the steps to use the Workers Compensation Board of Manitoba (WCB) reliable tool to report your 2022 and 2023 payroll information.

Step 1: Gather these details:

  • WCB account number and 6-digit Access Code (this code is on the Annual Payroll Reporting letter mailed to you in January)
  • 2022 financial records, T4 and T4A summaries (box 14)
  • Records of hours worked and amounts paid for regular, contract or casual labour in 2022
  • Any records you need to estimate your 2023 payroll. This is your expected total assessable payroll for all Manitoba-covered workers up to the 2023 maximum assessable level of $150,000 per worker. Read the 2023 Assessable Payroll Factsheet.

Step 2: Visit the secure Online Payroll Reporting website and enter your data. If unsure how to complete the form, see the information and instructions for the Annual Payroll Form.

Step 3: Mark your calendar to periodically review your company's actual payroll throughout 2023 against your February 28, 2023 estimate. Taking this step near the end of May and December helps ensure you only pay your fair share of WCB premiums. It can avoid interest if WCB finds a difference of more than 25% between your estimate and actual payroll.

Employers failing to comply with payroll reporting obligations (e.g., late filing, non-filing and under-reporting actual payroll) can be charged fines and interest charges. For example, if you miss the Feb 28 deadline, you will receive a penalty of 5% of your WCB premium. If you do not send your payroll information by April 30, the WCB will estimate your payroll for 2023 and add a 10% penalty to your account.

Need help from WCB? Visit their Employer web page, call 204-954-4505 or 1-855-954-4321, ext. 4505 or send an email to assessmentservices@wcb.mb.ca